Common reasons you need documents for India
Overseas Citizen of India (OCI) applications, visas, marriage registration, property and inheritance matters, and employment or study in India.
Documents and who authenticates them
U.S. birth and marriage certificates apostilled by the issuing state, notarized affidavits and powers of attorney apostilled by the state where they were notarized, and FBI results apostilled by the U.S. Department of State.
Step by step from Oregon
- Order certified copies of birth or marriage certificates, or sign affidavits and powers of attorney in front of a notary.
- Send state documents to the issuing state's Secretary of State for an apostille. Oregon documents go to the Oregon Secretary of State.
- Send FBI results to the U.S. Department of State for a federal apostille.
- Submit the apostilled documents to the Indian consulate, VFS Global, or the office in India handling your case.
Translation
Most Indian offices accept documents in English, so a translation usually isn't needed for U.S. documents. Confirm with the office receiving them.
Good to know
- India objected to China's accession to the Convention, so Chinese apostilles are not accepted in India. This does not affect U.S. documents.
- OCI and visa applications are often submitted through VFS Global, which publishes its own document checklist. Follow that list closely.
- Our owner works with clients in Hindi, so we can talk through your OCI or visa document list in Hindi or English.
Moving to India: which route, and what it needs
Requirements differ by route and change without notice, so treat this as a starting point and confirm with the consulate or your immigration attorney.
- Work and employment. A job offer usually drives the paperwork. Employers and immigration offices commonly ask for a criminal background check, degrees, and sometimes birth or marriage records, all authenticated.
- Business, investor, and self-employment. Company formation, investor permits, and self-employment routes typically need authenticated corporate documents, powers of attorney so someone can act for you locally, and a background check.
- Remote work and digital nomad routes. Where a remote-work route exists, applications usually require proof of foreign income, health insurance, and an authenticated background check. Confirm whether the route is currently open before you build a document pack around it.
- Retirement and passive income. Retirement routes generally require an authenticated background check, proof of pension or investment income, health insurance, and often apostilled birth and marriage certificates.
- Family, marriage, and children. OCI applications are the most common route we see, usually requiring an apostilled U.S. birth certificate and, where relevant, a marriage certificate.
- Study. Universities and student permits typically ask for apostilled diplomas and transcripts, and a background check for longer programs.
Document timeline
These are our turnaround times for the steps we handle. Government processing and consulate appointments are set by those offices.
- Fingerprinting and FBI background check — Submitted within 30 minutes of
your appointment
We capture your prints and submit the request through our channeler partners. The FBI controls how quickly results come back. - Notarization, if your documents need it — Same day
Powers of attorney, affidavits, and copies that need a notary before authentication are handled at your appointment, in our office or at your location. - Apostille or authentication courier service — 10 to 15 business
days
We prepare and courier the request to the right office: the U.S. Department of State for FBI results, or a state Secretary of State for state-issued documents. - Certified translation — 2 to 3 business days
Ordered after the apostille when the receiving country wants the apostille page translated too. Some countries require their own sworn translator, and we tell you when that applies. - Your consulate appointment — Set by the consulate
Book early. Appointment backlogs, not document preparation, are usually what delays a move.
Finding the India consulate that covers Oregon
Each India consulate in the United States covers specific states, and you generally have to file with the one that covers Oregon. Check the consulate's own website for its jurisdiction, appointment system, and current document checklist, because those differ by post and change without notice.
The U.S. State Department publishes the official directory of foreign consular offices in the United States, which is the reliable place to find current addresses and contact details rather than a third-party list.
U.S. State Department: Foreign Consular Offices in the United States
We don't book consulate appointments or file applications. We prepare, notarize, translate, and courier the documents you take to that appointment.
How we help with your move to India
One team handles the document chain, so you make one call instead of coordinating four businesses against one deadline.
- Fingerprinting and FBI background checks
Captured at our Beaverton office or at your location, submitted within 30 minutes. $135, or $350 with the federal apostille package.
- Notary and witnesses
Powers of attorney, affidavits, and consent letters notarized before they go for authentication. $10 per signature at our office.
- Apostille courier service
Prepared and couriered to the Oregon Secretary of State, another state, or the U.S. Department of State. $125 to $195 per Oregon document.
- Certified translation
$65 per document, $75 with a notarized certificate, in 2 to 3 business days. We tell you when the destination requires its own sworn translator instead.
- Passport photos and shipping
Photos sized for the country you're applying to, and tracked international shipping for the finished documents.
We are notaries and a private document facilitator, not attorneys or immigration consultants. We can't choose a visa route, complete application forms, or advise on eligibility. For that, talk to an immigration attorney or the consulate.
Our prices for documents going to India
- Oregon apostille courier serviceNotary fee is separate. Documents not in English need a certified translation before we can notarize them.$125–$195per document
- Birth certificate apostille courier serviceNeeds a certified copy from the issuing vital records office.$125–$195
- Power of attorney apostille courier serviceNotary fee is separate.$125–$195
- Notary feeCharged per notarial act. This is Oregon's maximum notary fee.$10per signature and stamp
Our fees are for our document authentication facilitator and courier service. See all prices.
Questions about documents for India
Do I need an apostille or embassy legalization for India?
An apostille. India is a member of the Hague Apostille Convention, so U.S. documents no longer need Indian embassy legalization.
Which documents need an apostille for an OCI card?
Commonly a U.S. birth certificate, and a marriage certificate when applying through a spouse. Check the current VFS Global checklist, since requirements change.
Who apostilles a U.S. birth certificate for India?
The Secretary of State of the state that issued it. An Oregon birth certificate is apostilled by the Oregon Secretary of State.
Can I get help in Hindi?
Yes. Sarah works with clients in Hindi as well as English, French, and Arabic.
Related country guides
Where we serve India clients
Documents for India are handled at our Beaverton office or by mobile appointment across the Portland metro area.
Last updated 2026-09-10. Requirements change, so confirm with the office receiving your documents.