Who the filing covers
Under the NAIC Uniform Certificate of Authority Application (UCAA), a biographical affidavit (Form 11) is required for all officers, directors, and key managerial personnel, and for anyone holding a 10 percent or greater ownership interest, including at the ultimate controlling person.
That list is usually longer than companies expect. Getting everyone in one room once is far easier than chasing signatures and appointments across a quarter.
The six-month clock
The affiant's signature and the notarization on an NAIC biographical affidavit generally cannot be more than six months old at the date the application is filed. Affidavits notarized too early have to be redone.
That's why we notarize and fingerprint in the same visit, timed to your filing date rather than to whenever the board happens to meet.
Fingerprint requirements differ by state
Some states require fingerprints in addition to the biographical affidavit, some accept the affidavit with an independent third-party verification report instead, and some have dropped fingerprints entirely. New York, for example, removed the fingerprint requirement for officers and directors and now relies on third-party verification.
The NAIC publishes a chart of fingerprint and biographical affidavit requirements by state, for both domestic and expansion filings. Send us the states you're filing in and we'll confirm what each one wants before we schedule anything.
A board visit, start to finish
Tell us how many people, where, and your filing deadline. We bring everything and set up in a conference room. Each person presents photo ID, we roll their FD-258 cards, check every impression before they leave the table, and notarize their affidavit while they're in front of us.
If some directors are out of state, we can fingerprint whoever is local and prepare cards for the rest to complete near them. Ask us and we'll explain what travels well and what doesn't.
Cards, not electronic submission
State insurance departments generally want physical fingerprint cards mailed with the filing rather than an electronic submission, which is why the FD-258 is still the standard here. We roll them in ink or print digitally captured prints onto the card, whichever reads more cleanly for that person.
Rejected cards are the most avoidable delay in this process. Faint prints from age or office work are common on boards, so we allow extra time rather than rushing a set that comes back.
What we don't do
We aren't an NAIC-approved independent third-party vendor, so we don't produce the background verification reports that accompany the affidavits. Those come from a vendor on the NAIC's approved list, sent directly to the department.
We also aren't attorneys or compliance consultants. We can't complete the UCAA, advise on your filing, or decide who needs an affidavit. We fingerprint, notarize, and hand you documents that are ready to file.
Free archive service
We keep your fingerprint record on file. If an agency rejects a card, asks for a second copy, or you need the same prints for another application later, we reprint or resubmit without a new appointment and without charging you again for the capture.
Agency, FBI, and card fees are set by those offices and still apply. Tell us the original appointment name and date when you call.
Prices for insurance licensing fingerprinting
- Board or executive team visitFingerprinting and affidavit notarization for your whole board in one appointment, at your office or ours.Request a quote
- Mobile fingerprinting visit, 1 to 2 people$250
- Ink fingerprint cardsFD-258, FD-1164, and SF-87 cards in ink, state cards for Ohio, Maryland, and New Jersey, or any card that requires ink.$75
- Fingerprint cardsAdditional cards are $30 each.$55
- Notarization at our office, OregonOregon's maximum notary fee. No travel fee when you come to us.$10per notarial act
- Notary fee, WashingtonWashington's maximum for in-person notarial acts. Oregon acts are $10.$15per notarial act
- Archive service, reprints and resubmissionsWe keep your fingerprint record on file so a reprint or resubmission does not need a new appointment. Agency and card fees still apply.Free
Board and executive team visits are quoted based on headcount and location. Ink FD-258 cards are $75 each, and notarizing an affidavit is $10 per signature. See all prices.
Questions about insurance licensing fingerprinting
Do you notarize NAIC biographical affidavits?
Yes. The affidavit is sworn and notarized, and the signature generally must be within six months of the filing date. We notarize at your office during the same visit as fingerprinting, at $10 per signature in Oregon and $15 in Washington.
Can you fingerprint our whole board in one visit?
Yes. Tell us the headcount, the location, and your deadline, and we'll quote the visit rather than charging per person travel. Call (971) 514-3743.
Which states require fingerprints for officers and directors?
It varies, and it changes. The NAIC publishes fingerprint and biographical affidavit requirement charts by state for domestic and expansion filings. Send us your filing states and we'll confirm before scheduling.
Do you submit the fingerprints electronically?
State insurance departments generally want physical FD-258 cards mailed with the filing, so that's what we prepare. If a state accepts electronic submission, tell us and we'll confirm what we can do.
Can you run the background check?
No. Background verification reports come from an NAIC-approved independent third-party vendor and go directly to the department. We handle fingerprinting and notarization.
What if a director lives out of state?
We can fingerprint everyone local in one visit and prepare cards for out-of-state directors to complete near them. Call and we'll work out the logistics.
How much does it cost?
Board and executive visits are quoted on headcount and location. Ink FD-258 cards are $75 each, and notarizing each affidavit is $10 per signature in Oregon.
What if I need another copy later?
We keep your fingerprint record on file, so reprints and resubmissions do not need a new appointment and we do not charge again for taking your prints. Agency and card fees still apply. Call (971) 514-3743 with the name and date of the original appointment.
Fingerprinting and background checks
People who book one of these often need another. All of them are available at our offices, and most by mobile appointment.
- Fingerprinting
Fingerprints for employment, licensing, immigration, adoption, and background checks.
- Live Scan (Electronic Fingerprinting)
Digital fingerprint capture and electronic submission, with ink cards when an agency requires them.
- Mobile Fingerprinting
Fingerprinting at your home or business, for individuals or groups.
- FD-258 Fingerprint Cards
Ink-rolled FD-258, FD-1164, SF-87, and state cards for travel nurse licenses, FBI, ATF, and more.
- FBI Background Check Fingerprinting (via FBI-Approved
Channeler Partners)
Fingerprints for your FBI Identity History Summary, submitted through an FBI-approved channeler.
- ATF Fingerprints (EFT) for Form 1
EFT fingerprint files for ATF eForms Form 1 uploads, plus FD-258 cards for paper filings.
- Florida Live Scan (FDLE) Fingerprinting for Level 2 Background
Checks
Fingerprints for Florida Level 2 background checks from Oregon, sent electronically or on FD-258 cards.
- North Carolina Fingerprint Cards, DCDEE and State Agencies
FD-258 cards for North Carolina DCDEE child care and state agency background checks.
- Oregon Expungement (Set-Aside) Fingerprint Cards
FD-258 cards for Oregon set-aside motions, ready to mail to Oregon State Police.
Also used by the same clients
Companies booking a board visit often need these at the same time.
- Notary Public Services
Notarization at our Beaverton office at $10 per signature, Oregon's maximum fee.
- Mobile Notary
We come to your home, office, hospital, or care facility to notarize signatures.
- Form I-9 Verification for Remote Employees
We act as your authorized representative to examine documents and complete Section 2 of Form I-9.
- Corporate and Life Sciences Document Authentication
Apostille and authentication for FDA export certificates and corporate records used to register products and open entities abroad.
- Apostille Courier Service (Document Authentication)
Private courier service that prepares and delivers your apostille requests to the right government office.
Where we offer insurance licensing fingerprinting
At our Beaverton office and by mobile appointment across the Portland metro area.
Last updated 2026-09-10