Apostille courier service in Portland and Beaverton, Oregon

Federal authentication (FBI apostille)

FBI background check results are federal documents, so their apostille or authentication comes from the U.S. Department of State, not the State of Oregon. This service is for results that will be used in another country.

Our federal authentication courier service is $225, and expedited service adds $140. If you still need your FBI background check, choose the $350 package, which includes your fingerprinting and our federal authentication courier service and costs less than booking both separately.

Why our federal apostilles come back faster

Mailing a federal document to the U.S. Department of State and waiting for it to come back takes five weeks or more. That is the queue most services sit in, because they post the request and wait like everyone else.

We have a team in Washington, D.C. that hand-delivers the request and collects the finished apostille in person. That is what brings our federal turnaround down to 10 to 15 business days instead of five weeks or more.

You do the local part here: fingerprinting, the FBI check, notarization if your document needs it. Our D.C. team handles the federal counter. Nothing is mailed into a queue and nothing sits waiting for a postal round trip.

Oregon apostille

Documents issued or notarized in Oregon, such as powers of attorney, affidavits, diplomas, and court or vital records, are authenticated by the Oregon Secretary of State for use in another country.

Our Oregon apostille courier service is $125 to $195 per document. The notary fee is separate, at $10 per notarial act. If your document is in a language other than English, it needs a certified translation before we can notarize it.

New York and other state documents

New York documents take an extra step: most must be certified by a county clerk before the New York Department of State will issue the apostille. Our New York apostille page explains which documents need it, what New York City birth and death certificates require, and how school records are handled.

What is an apostille?

An apostille confirms that the signature or seal on a public document is genuine, so a foreign government will accept it. Countries that are not part of the Hague Apostille Convention use a similar certificate called an authentication or certification.

Common documents that need an apostille include powers of attorney, affidavits, diplomas and transcripts, birth and marriage certificates, business records, and FBI background check results.

Which office issues your apostille?

Documents issued or notarized in Oregon are authenticated by the Oregon Secretary of State in Salem. Oregon requires the original notarized document or a certified copy with a complete notarial certificate. Photocopies are not accepted.

Documents issued in another state go to that state's Secretary of State. Federal documents, such as FBI Identity History Summary results, are authenticated by the U.S. Department of State.

How our apostille facilitator service works

As a document authentication facilitator, we review your document, notarize signatures when that is required, and complete the request form with the destination country. We then deliver your request by courier to the correct government office, and when the apostille comes back, we return your document to you.

We don't issue apostilles, and we can't guarantee government processing times or that a foreign agency will accept your document.

Independent service disclosure

Oregon Apostille Fingerprinting Notary is a private document authentication facilitator (apostille facilitator) and courier service, not a government agency, and we do not issue apostilles. Apostilles are issued only by the Oregon Secretary of State, the office of the state that issued your document, or the U.S. Department of State for federal documents. You can submit documents to these offices yourself. The Oregon Secretary of State charges $10 per apostille. Our fees are for our courier and preparation service.

Apostille and authentication by country

Requirements depend on the destination country. We publish guides for 36 destinations, including Mexico, Spain, India, the Philippines, Italy, Canada, China, Brazil, and Guatemala, plus countries that need authentication and legalization such as the United Arab Emirates, Qatar, Egypt, and Taiwan.

Business and FDA certificates

Companies exporting products or opening entities abroad have their own chain. FDA export certificates are federal and are apostilled only by the U.S. Department of State, while Oregon corporate records go to the Secretary of State. Our corporate and life sciences page covers both.

Getting your documents back

Domestic shipping is $25 per shipment by FedEx or USPS, tracked, anywhere in the United States. You can also collect from any of our three offices at no charge.

International shipping goes by DHL or FedEx and is quoted by destination and weight, tracked door to door. Tell us the destination country when you book and we'll include shipping in your quote.

Living outside the U.S. yourself? See ordering from abroad for how to mail us your document, pay without a U.S. bank account, and get it shipped back to you.

California, Washington and New York

The three states we handle most often have their own pages. California runs 7 to 10 business days at $195 for the first document. Washington is $195 but takes 4 to 5 weeks because of the state's queue. New York is $350 and needs a county clerk certification first.

Not an FBI check? A different federal or state document?

Other federal documents run on the same federal track: naturalization and citizenship certificates, DD-214 military discharge records, IRS letters and tax transcripts, Social Security letters, and FDA and USDA certificates. All of them are apostilled by the U.S. Department of State, never by a state office.

State documents take the other track. Birth, marriage, death, and divorce certificates, court records, diplomas, and anything notarized are authenticated by the state that issued them or where the notary is commissioned. Our apostille page covers that route, and we have separate pages for California, Washington, and New York.

If you are not sure which track your document takes, send us a photo. We will tell you which office it goes to before you pay for anything.

Everything in one place

Fingerprinting, the FBI background check, notarization, witnesses, certified translation, the apostille or authentication request, passport photos, and tracked shipping are all done by our own team, in our own offices.

That matters because these steps have an order. A translation done before the apostille usually has to be redone. A document notarized in the wrong state cannot be apostilled here. When one team handles the chain, those mistakes do not happen, and you make one call instead of coordinating four businesses against one deadline.

Other languages

Each language has its own page with document types and rules.

• Vietnamese
• Russian
• Ukrainian
• Chinese
• Korean
• Arabic
• Hindi
• Punjabi
• Urdu
• Portuguese
• German
• Greek
• French
• All languages

Translation languages

A document in another language usually needs a certified translation as part of the process.

• Vietnamese
• Russian
• Ukrainian
• Chinese
• Korean
• Arabic
• Hindi
• Punjabi
• Urdu
• Portuguese
• German
• Greek
• French
• Spanish
• All languages

Country guides

Requirements depend on where your documents are going.

• Brazil
• Canada
• China
• Colombia
• Costa Rica
• Ecuador
• Greece
• El Salvador
• Germany
• Guatemala
• Honduras
• India
• Italy
• Japan
• Mexico
• Panama
• Peru
• Philippines
• Russia
• South Korea
• Spain
• Ukraine
• Vietnam
• Egypt
• Kuwait
• Qatar
• Taiwan
• Thailand
• United Arab Emirates
• All country guides

Apostilles from any U.S. state

An apostille comes from the state that issued or notarized your document, not the state you live in. A Texas birth certificate is apostilled in Texas even if you're standing in Beaverton. We courier requests to any of these offices for you.

Oregon documents are $125 to $195. New York is $350 for the first document. Other states are $125 to $195 for the first document, and additional documents are $65 each.

In most states the Secretary of State issues apostilles. Several use a different office, which is a common reason a package is sent to the wrong place and returned.

Prices for apostille courier service

For FBI results, the $350 package is the better value. For Oregon apostilles, the notary fee is separate. New York and other-state documents are $65 for each additional document. See all prices.

Notary and document services

Signing, witnessing, translating, and authenticating documents. Book them together and we coordinate the order.

• Notary Public Services

  Notarization at our Beaverton office at $10 per signature, Oregon's maximum fee.

  $10 per signature at our office
• Mobile Notary

  We come to your home, office, hospital, or care facility to notarize signatures.

  $90 visit within 5 miles + $10 per signature
• Loan Signing Agent and Document Closings

  Mobile loan document closings for title companies, escrow offices, and signing services.

  $175 per signing
• Estate Planning Notary and Signing Services

  Notarization and independent witnesses for wills, trusts, advance directives, powers of attorney, and deeds.

  $90 visit within 5 miles + $10 per signature
• Witness Services for Wills, Advance Directives, and Powers of Attorney

  Independent witnesses for wills, advance directives, and powers of attorney.

  $45 per witness, $60 mobile
• Form I-9 Verification for Remote Employees

  We act as your authorized representative to examine documents and complete Section 2 of Form I-9.

  $50 per employee, $100 travel fee for mobile
• New York Apostille Courier Service

  Apostille courier service for New York documents, including the county clerk certification step.

  $350 first document, $65 each additional
• California Apostille Courier Service

  Apostille courier service for California documents, handled from Oregon.

  $195 first document, $65 each additional
• Washington Apostille Courier Service

  Apostille courier service for Washington documents, handled from Oregon.

  $195 first document, 4 to 5 weeks
• Corporate and Life Sciences Document Authentication

  Apostille and authentication for FDA export certificates and corporate records used to register products and open entities abroad.

  FDA certificates $225, Oregon $125–$195
• Certified Spanish Translation and Document Translation

  Certified Spanish to English translations of birth, marriage, and divorce records, plus other languages.

  From $65
• Passport Photos

  U.S., Canadian, and international passport and visa photos, printed or as a digital file.

  From $20

Also used by businesses

Companies apostilling documents often need these too.

• Loan Signing Agent and Document Closings

  Mobile loan document closings for title companies, escrow offices, and signing services.

  $175 per signing
• Insurance Licensing Fingerprinting and NAIC Affidavit Notarization

  Mobile FD-258 fingerprinting and NAIC biographical affidavit notarization for officers, directors, and key personnel.

  Board visits by quote, ink cards $75

Where we offer apostille courier service

At our Beaverton office and by mobile appointment across the Portland metro area.

• Portland
• Beaverton
• Hillsboro
• Tigard
• Lake Oswego
• Tualatin
• West Linn
• Wilsonville
• Sherwood
• Aloha
• Forest Grove
• Gresham
• Happy Valley
• Milwaukie
• Oregon City
• Cornelius
• King City
• Cedar Mill
• Bethany
• Newberg
• Canby
• Gladstone
• Troutdale
• Sandy
• All service areas