How remote I-9 verification works
Your employee completes Section 1 by their first day. Within three business days of starting, they meet us in person with their original documents. We examine the documents, complete and sign Section 2 as your designated authorized representative, and send the finished form back to you the same day.
USCIS allows employers to designate almost anyone as an authorized representative, and lists notaries public among the examples. We follow your written instructions and the document lists in the USCIS M-274 Handbook.
This is not a notarization
When we complete Form I-9 as your authorized representative, we are acting as your agent, not as a notary. We do not apply a notary seal to Form I-9, and no notarial certificate is attached. That's the correct handling: a notary seal on an I-9 is a common error.
Because of that, our fee for this service is a service fee, not a notarial fee.
What the employer stays responsible for
The employer remains liable for the accuracy of the form and for any violations, even when a representative completes Section 2. Send us your written instructions and review the completed form when it comes back.
We're not attorneys and can't advise you on immigration or employment law. For questions about your I-9 program, E-Verify enrollment, or an audit, talk to your employment attorney.
Hiring several remote employees
If you're onboarding a group, we can schedule back-to-back appointments at your site or ours. Tell us how many people and where they're located, and we'll quote the visit rather than charging the mobile rate for each person.
Why employers use us
We already handle fingerprinting and background checks for Portland-area employers, so an I-9 appointment can run alongside mobile fingerprinting or an FBI background check at the same visit. We're also a COBID-certified MBE and ESB vendor, Oregon Certification #13409, which can count toward public agency contracting goals.
Prices for I-9 verification
- I-9 verification, per employeeAt our office on SW 178th Ave in Beaverton.$50at our Beaverton office
- Mobile travel fee for I-9 appointmentsAdded to the $50 I-9 fee when we travel to your employee, within 5 miles of our Beaverton office. A mileage fee applies beyond 5 miles.$100
- Mileage fee beyond 5 milesAdded to mobile I-9 appointments more than 5 miles from our Beaverton office.Quoted when you book
- I-9 verification for multiple employeesRequest a quote
$50 per employee at our Beaverton office. Mobile appointments add a $100 travel fee, plus mileage beyond 5 miles. Ask about group pricing. See all prices.
Questions about I-9 verification
Can a notary complete Form I-9?
Yes, as the employer's authorized representative. USCIS lists notaries public among the examples of who an employer may designate. The notary is acting as the employer's agent, not performing a notarial act, so no notary seal goes on the form.
Do you notarize Form I-9?
No, and no one should. A notary seal does not belong on Form I-9. We complete and sign Section 2 as your authorized representative.
How fast does this need to happen?
Section 2 must be completed within three business days of the employee's first day of work. We offer same-day appointments.
Who is responsible if something is wrong on the form?
The employer. Designating a representative does not shift liability, so send written instructions and review the completed form.
Can you verify documents over video?
No. We examine original documents in person. The DHS alternative procedure that allows a live video examination is only available to employers enrolled in E-Verify and in good standing, and the employer conducts it.
How much does I-9 verification cost?
$50 per employee at our Beaverton office. If we travel to your employee, add a $100 travel fee, plus mileage beyond 5 miles of our office. When several employees need verification we quote the visit instead of charging travel for each person.
Notary and document services
Signing, witnessing, translating, and authenticating documents. Book them together and we coordinate the order.
- Notary Public Services
Notarization at our Beaverton office at $10 per signature, Oregon's maximum fee.
- Mobile Notary
We come to your home, office, hospital, or care facility to notarize signatures.
- Loan Signing Agent and Document Closings
Mobile loan document closings for title companies, escrow offices, and signing services.
- Estate Planning Notary and Signing Services
Notarization and independent witnesses for wills, trusts, advance directives, powers of attorney, and deeds.
- Witness Services for Wills, Advance Directives, and Powers of
Attorney
Independent witnesses for wills, advance directives, and powers of attorney.
- Apostille Courier Service (Document Authentication)
Private courier service that prepares and delivers your apostille requests to the right government office.
- New York Apostille Courier Service
Apostille courier service for New York documents, including the county clerk certification step.
- California Apostille Courier Service
Apostille courier service for California documents, handled from Oregon.
- Washington Apostille Courier Service
Apostille courier service for Washington documents, handled from Oregon.
- Corporate and Life Sciences Document Authentication
Apostille and authentication for FDA export certificates and corporate records used to register products and open entities abroad.
- Certified Spanish Translation and Document Translation
Certified Spanish to English translations of birth, marriage, and divorce records, plus other languages.
- Passport Photos
U.S., Canadian, and international passport and visa photos, printed or as a digital file.
Also used by employers
HR teams booking I-9 verification usually need these too.
- Mobile Fingerprinting
Fingerprinting at your home or business, for individuals or groups.
- Fingerprinting
Fingerprints for employment, licensing, immigration, adoption, and background checks.
- Insurance Licensing Fingerprinting and NAIC Affidavit
Notarization
Mobile FD-258 fingerprinting and NAIC biographical affidavit notarization for officers, directors, and key personnel.
- Live Scan (Electronic Fingerprinting)
Digital fingerprint capture and electronic submission, with ink cards when an agency requires them.
- Notary Public Services
Notarization at our Beaverton office at $10 per signature, Oregon's maximum fee.
- Loan Signing Agent and Document Closings
Mobile loan document closings for title companies, escrow offices, and signing services.
Where we offer I-9 verification
At our Beaverton office and by mobile appointment across the Portland metro area.
Last updated 2026-09-10