Frequently asked questions

Often within about 30 minutes of your appointment. We submit electronically and results frequently come back the same visit. The FBI controls processing, so some submissions take longer.

10 to 15 business days, because our team in Washington, D.C. hand-delivers the request to the U.S. Department of State and collects it in person. Mailing the request yourself usually takes five weeks or more.

Sí. Devin atiende a clientes en español. Entre nuestros cuatro notarios también hablamos francés, alemán, hindi, urdu, punyabí, guyaratí y árabe.

Yes. We are a one-stop shop for notary, passport photos, FBI background check fingerprinting, certified translation, apostille facilitation, and international shipping, so one team handles every step.

We submit FBI background check requests within 30 minutes of your appointment, complete certified translations in 2 to 3 business days, and return apostilles in 10 to 15 business days. Fingerprint cards and passport photos are ready the same visit.

$10 per signature at our Beaverton office, which is Oregon's maximum notary fee. A mobile visit adds a $90 travel fee within 5 miles, plus mileage beyond. Washington notarial acts are $15. Call (971) 514-3743.

Monday to Friday, 8:00 am to 5:00 pm, and Saturday, 8:00 am to 2:00 pm. Closed Sunday. Same-day appointments are usually available.

Yes, same-day appointments are available at our Beaverton office and for mobile visits, depending on the schedule. Call (971) 514-3743 to check today's openings.

Yes. Sarah is commissioned as a notary public in Oregon and Washington, so we can notarize in Vancouver and Clark County as well as across the Oregon metro. Washington notary fees are $15 per act. Call (971) 514-3743.

Yes. Oregon Apostille Fingerprinting Notary is certified by Oregon's Certification Office for Business Inclusion and Diversity (COBID) as a Minority Business Enterprise (MBE) and an Emerging Small Business (ESB), Certification #13409. You can confirm it in the COBID Certified Vendor Directory.

If a document is rejected because of a mistake we made, we fix it at no extra charge, and we return your documents by the date we promise for every step we handle. Government processing times and decisions are outside our control.

A mobile notary visit is $90 within 5 miles of our Beaverton office plus $10 per signature (mileage is added beyond 5 miles), an FBI background check is $135, certified translations start at $65, and passport photos are $20 for U.S., $45 for Canada, and $30 for other countries, with digital files for $20. See our pricing page for every price.

Oregon Apostille Fingerprinting Notary at 2644 SW 178th Ave, Beaverton, is a private apostille courier service for clients across the Portland metro area. Apostilles are issued by government offices, and we prepare and deliver your request. Call (971) 514-3743.

We provide certified Spanish to English and English to Spanish translations, plus many other languages, for USCIS, courts, and schools across the Portland metro area. Upload your document on our certified translation page for a quote.

Yes. We travel to homes, offices, hospitals, and care facilities in Portland, Lake Oswego, Beaverton, Hillsboro, Tigard, and communities across Washington, Multnomah, and Clackamas counties.

Oregon Apostille Fingerprinting Notary offers mobile fingerprinting across the Portland metro area for FD-258 cards, ATF EFT files, and FBI background checks, plus office appointments in Beaverton. Call (971) 514-3743.

We take fingerprints for FBI background checks at our Beaverton office or at your location, and submit through partners, such as PrintScan, that use an FBI-approved channeler, or roll FD-1164 cards for mail.

Yes. We take fingerprints for Florida Level 2 background checks, such as nursing, health care, and insurance licenses, and submit them to FDLE electronically through an FDLE-registered Livescan submitter or on FD-258 cards for hard card scanning.

We roll FD-258 fingerprint cards for Oregon set-aside motions at our Beaverton office or at your location in the Portland metro area. You mail the card to Oregon State Police with its set-aside form.

Yes. We provide EFT fingerprint files for ATF eForms Form 1 uploads, and FD-258 cards if you are filing on paper.

Your complete but unsigned document, a current government-issued photo ID for every signer, and all signers in person.

No. We are not attorneys and can't give legal advice or prepare legal documents. We notarize, witness, and fingerprint.

Sarah, the owner, and a small local team in Beaverton. Sarah has been a notary public for 8 years and works with clients in English, French, Hindi, and Arabic. Call (971) 514-3743 any time to check on your documents.

Yes, for $55. Live scan captures your prints digitally and submits them electronically, which is usually faster and rejected less often than ink cards. Call (971) 514-3743 and tell us which agency is asking, and we'll confirm the method they accept.

Yes. We're a mobile loan signing agent for title companies, escrow offices, and signing services across the Portland metro and in Vancouver, Washington. Signings are $175, including printing and same-day shipping. Call (971) 514-3743 to start onboarding.

Yes. We have pages for Vietnamese, Russian, Ukrainian, Chinese, Korean, Arabic, Hindi, Punjabi, Greek, and French, and we accept requests in over 250 languages. Certified translations are $65 per document. Call (971) 514-3743.

Yes. We apostille FDA export certificates through the U.S. Department of State and Oregon corporate records through the Secretary of State, and we handle embassy legalization for countries that don't accept apostilles. Call (971) 514-3743.

Yes. We fingerprint officers, directors, and key personnel on FD-258 cards and notarize their NAIC biographical affidavits in the same visit, at your office or ours. Call (971) 514-3743 for a quote.

Electronic submission to FDLE is $120, including the ORI fee, and a Florida fingerprint card is $55. FDLE and FBI processing fees are charged by the agency. Call (971) 514-3743.

Yes. New York requires a county clerk certification before the Department of State issues the apostille, and New York City birth and death certificates need a Letter of Exemplification. We handle the routing. $350 for the first document. Call (971) 514-3743.

$110 per person for the EFT file ready to upload to ATF eForms. Fingerprint cards are $55, or $75 in ink, if your filing needs them as well.

Yes. Domestic shipping is $25 per shipment by FedEx or USPS, tracked. International shipping is by DHL or FedEx, quoted by destination. You can also collect from any of our three offices at no charge.

Beaverton at 2644 SW 178th Ave; Hillsboro at 9620 NE Tanasbourne Dr, Suite 300, inside Office Evolution on the 3rd floor; and Lake Oswego at 5 Centerpointe Dr, Suite 400, inside Regus on the 4th floor. All three are by appointment, and we also come to you.

Yes. Our archive service keeps your record so a reprint or resubmission does not need a new appointment, and we do not charge again for taking your prints. Agency and card fees still apply.

Both. We are a woman-owned, minority-owned business, certified by Oregon's COBID office as a Minority Business Enterprise and an Emerging Small Business, Certification #13409. Public agencies and prime contractors can count our work toward supplier diversity goals.

Yes. California is $195 for the first document in 7 to 10 business days. Washington is $195 but takes 4 to 5 weeks because of the state's processing queue. Both are handled from our Oregon offices.

Between our four notaries: English, Spanish, French, German, Hindi, Urdu, Punjabi, Gujarati, and Arabic. Certified translation is available in many more languages, prepared in our own offices.

$10 per notarial act, which is the maximum Oregon allows. At our Beaverton office there's no travel fee. Washington notarial acts are $15 each.

Yes. We're at 2644 SW 178th Ave, Beaverton, OR 97003, near Aloha, Hillsboro, and Tigard. Call (971) 514-3743 to confirm a time and what to bring.

Call first so we can confirm someone is here and tell you what to bring. Same-day appointments are usually available. Call (971) 514-3743.

No. In most cases you sign in front of the notary. Bring it completed but unsigned.

A current government-issued photo ID, such as a driver's license, state ID, passport, or permanent resident card. Every signer needs one.

No. Notaries can't certify copies of government-issued records. Order a certified copy from the vital records office that issued it. We can then notarize other documents or courier the apostille request.

We notarize the signature, not the contents, but we have to be able to communicate directly with the signer. If the receiving office needs the document in English, we can prepare a certified translation first.

Oregon wills need two witnesses rather than a notary. We provide independent witnesses and can notarize any self-proving affidavit your attorney includes.

Anywhere safe and practical in our service area, including homes, offices, coffee shops, hospitals, and senior living communities across the Portland metro area, including Portland, Beaverton, Hillsboro, Tigard, and Lake Oswego.

Mobile visits within 5 miles of our Beaverton office are $90. For locations farther than 5 miles, we add a mileage fee and tell you the total before you book.

Yes. Sarah is commissioned as a notary public in both Oregon and Washington, so we can notarize in Vancouver and Clark County as well as across Oregon. Washington sets its notary fee at $15 per act, or $25 for a remote notarial act. Call (971) 514-3743 for travel options and a quote.

A mobile notary visit is $90 within 5 miles of our Beaverton office, plus the notary fee of $10 per signature and stamp. Beyond 5 miles, a mileage fee is added, and we quote it before you book. Travel fees are in addition to notary fees, are not set by law, and are agreed on with you before the appointment.

Yes, as long as the signer is alert, can communicate that they want to sign, and has acceptable ID. Please tell us about the situation when you book.

Because we do not mail it. Our team in Washington, D.C. hand-delivers the request to the U.S. Department of State and collects the finished apostille in person. Mailing takes five weeks or more; our courier service runs 10 to 15 business days.

No. We are a private document authentication facilitator (apostille facilitator) and courier service. Apostilles are issued only by government offices, such as the Oregon Secretary of State and the U.S. Department of State. You can submit documents to those offices yourself, and our fees are for our facilitator and courier service.

A private service that helps you get an apostille or authentication. We check that your document is ready, notarize it if needed, prepare the request, and courier it to the government office that issues the apostille. We don't issue apostilles ourselves.

Federal authentication service (FBI apostille) is $225, and expedited service adds $140. If you also need the FBI background check, the $350 package includes both and is the better value.

Our Oregon apostille service fee is $125 to $195 per document. The notary fee is separate, at $10 per notarial act.

Birth certificate and death certificate apostilles are $125 to $195. You need a certified copy from the vital records office that issued the certificate, not a photocopy.

A power of attorney apostille is $125 to $195. The notary fee is separate, at $10 per notarial act.

Yes. Request a quote, and tell us which state issued the articles and the country where they will be used.

New York apostille service is $350 for the first document and $65 for each additional document.

Yes. Apostille service for documents from other states is $125 to $195 for the first document and $65 for each additional document. New York documents are $350 for the first document.

Yes. If your document isn't in English, it needs a certified translation before we can notarize it. We offer certified translations for $65, or $75 with a notarized certificate.

No. Oregon only authenticates original notarized documents or certified copies from the issuing agency. For birth or death certificates, you first need a certified copy from Oregon vital records or the county.

Processing time is set by the issuing office and depends on how the documents are delivered. Tell us your deadline when you call and we will explain your options.

Yes, but FBI results are federal documents, so the apostille comes from the U.S. Department of State, not Oregon. We can fingerprint you for the FBI check and explain the next steps.

Countries outside the Hague Apostille Convention, such as the United Arab Emirates, Qatar, and Kuwait. Thailand also needs legalization until the Convention takes effect there on February 28, 2027. Authentication and embassy legalization courier service is priced by quote.

Yes. We courier requests to any state. The apostille has to come from the state that issued or notarized your document, so a Texas birth certificate goes to Texas even if you live here. Other states are $125 to $195 for the first document and $65 for each additional one.

Usually the Secretary of State, but not always. Alaska, Hawaii, and Utah use the Lieutenant Governor's office, Georgia uses the Superior Court Clerks' Cooperative Authority, Michigan uses the Office of the Great Seal, and New Jersey routes through the Division of Revenue. Our state list shows the right office for each one.

Domestic shipping is $25 per shipment by FedEx or USPS, tracked. International shipping goes by DHL or FedEx and is quoted by destination and weight. Collection from any of our offices is free. Call (971) 514-3743.

Those are federal documents, so they follow the same federal track as an FBI check and are apostilled by the U.S. Department of State. Birth, marriage, and divorce certificates are state documents and go to the state that issued them.

Sí. Devin atiende a clientes en español, para citas, preguntas y para explicar cada paso. También preparamos traducciones certificadas en nuestras propias oficinas. Llame al (971) 514-3743.

No. Our own translators prepare every translation in our offices. Your documents are not sent to an overseas agency or a freelancer marketplace.

Oregon Apostille Fingerprinting Notary in Beaverton provides certified Spanish to English translations for clients across the Portland metro area. Upload your document on this page or call (971) 514-3743.

A complete translation of a document with a signed certificate stating that the translation is complete and accurate and that the translator is competent in both languages.

Yes. We translate Mexican actas de nacimiento and other Registro Civil records into English with a signed certificate of accuracy, including all stamps, seals, and notes on the document.

We prepare certified translations to meet the USCIS rule: a full English translation with the translator's signed certification of accuracy and competency. USCIS makes the final decision on every document.

Usually not for USCIS. Some schools, courts, and foreign agencies do ask for one. Check your instructions, and choose the notarized option in the form if it's required.

A certified translation is $65. A certified translation with a notarized certificate is $75. Upload your document and we'll confirm your price by email.

It depends on the length and language of your documents. Enter your deadline in the form and we'll include the timeline with your quote.

Yes. Take the photo in good light, show all four corners, and include every page and the back of the document if it has writing or stamps.

No. We translate documents, but we're not attorneys, and Oregon law doesn't allow us to complete immigration forms or give immigration advice. An attorney or a DOJ-accredited representative can help.

Yes. Chilean Registro Civil records, Argentine partidas, Peruvian RENIEC certificates, and Dominican JCE records are all part of our Spanish work. Certified translation is $65 per document, or $75 with a notarized certificate.

At Oregon Apostille Fingerprinting Notary, 2644 SW 178th Ave, Beaverton, OR 97003. We also offer mobile fingerprinting across the Portland metro. Call (971) 514-3743 to schedule.

Usually 15 to 20 minutes. Groups take longer, so tell us how many people are coming.

A current government-issued photo ID, plus any forms, cards, or instructions from the agency requesting your prints, including an ORI number or reason code if they gave you one.

Rejections usually happen when prints are faint or smudged. Call us and we'll reroll them with extra care. Government and agency fees for a resubmission are set by them, not us.

Yes, with a parent or guardian present who has photo ID. We do this for adoption, guardianship, and travel documents.

Often, yes. Faint prints from age, medication, or manual work need slower rolling and different techniques. Tell us in advance so we can allow extra time.

No. We capture and submit fingerprints. The FBI, a state agency, or a channeler runs the check and controls the timing and the result.

We keep your fingerprint record on file, so reprints and resubmissions do not need a new appointment and we do not charge again for taking your prints. Agency and card fees still apply. Call (971) 514-3743 with the name and date of the original appointment.

Because we do not mail it. Our team in Washington, D.C. hand-delivers the request to the U.S. Department of State and collects the finished apostille in person. Mailing takes five weeks or more; our courier service runs 10 to 15 business days.

Often within about 30 minutes. We submit electronically within 30 minutes of your appointment and results frequently come back the same visit. The FBI controls processing, so some submissions take longer.

An FBI background check is $135. The package with federal authentication (apostille) is $350, and expedited authentication adds $140. Federal authentication alone is $225. Call (971) 514-3743 to book.

No. We are a private fingerprinting service. We take your fingerprints and submit your request through partners, such as PrintScan, that use an FBI-approved channeler. You can also request your Identity History Summary directly from the FBI.

Yes. The visa document package is $415 and covers fingerprinting, the FBI background check, federal authentication, and one page of certified translation. Additional documents or pages are quoted after we review them.

At Oregon Apostille Fingerprinting Notary, 2644 SW 178th Ave, Beaverton, OR 97003, or by mobile appointment in the Portland metro area. We submit requests through partners, such as PrintScan, that use an FBI-approved channeler. Call (971) 514-3743.

A private company authorized by the FBI to receive fingerprints, collect fees, send the request electronically to the FBI, and deliver the results to you.

Requests sent electronically through a channeler are usually much faster than mailed cards, but the FBI controls processing time and results can't be guaranteed by a certain date.

We keep your fingerprint record on file, so reprints and resubmissions do not need a new appointment and we do not charge again for taking your prints. Agency and card fees still apply. Call (971) 514-3743 with the name and date of the original appointment.

Yes. An FBI Departmental Order request lets you obtain your own Identity History Summary for personal review, which is the route most people use for residency abroad, adoption, or checking their own record. We take the prints and submit the request.

Those are federal documents, so they follow the same federal track as an FBI check and are apostilled by the U.S. Department of State. Birth, marriage, and divorce certificates are state documents and go to the state that issued them.

Fingerprint cards are $55, and additional cards are $30 each. Ink cards, including FD-258, FD-1164, SF-87, and Ohio, Maryland, and New Jersey cards, are $75.

Yes. We roll ink prints on FD-1164 and SF-87 cards and on state cards for Ohio, Maryland, and New Jersey, as well as any other card that requires ink. Ink cards are $75.

Many state boards ask out-of-state applicants for FD-258 hard cards. Examples include California, Texas, Nevada, and Illinois, while Florida has cards scanned and submitted electronically by an approved provider. Requirements change, so check your board's current instructions.

Usually, yes. Each board needs its own card with its ORI number and reason for fingerprinting, and boards generally can't share results with each other.

Yes, on FD-258 cards. California's Board of Registered Nursing requires hard cards from applicants outside California, plus its hard card processing fee.

If your board or agency sent you cards, bring those. If not, ask about blank FD-258 cards when you book.

It depends on the board or agency. Some ask for one card and others ask for two. Check your instructions, or tell us who the cards are for when you call.

We keep your fingerprint record on file, so reprints and resubmissions do not need a new appointment and we do not charge again for taking your prints. Agency and card fees still apply. Call (971) 514-3743 with the name and date of the original appointment.

At least two. Under ORS 112.235, each witness must see you sign or acknowledge your signature, and then sign the will.

Oregon law doesn't prohibit it, and a will isn't invalid just because a witness inherits under it (ORS 112.245). Using witnesses who aren't family and don't inherit is the safer practice.

Either one. Under ORS 127.515, it must be witnessed by at least two adults or notarized. Your doctor, health care provider, and the health care representative you're appointing can't be witnesses.

Oregon's statute doesn't require it for a financial power of attorney to be valid, but banks often ask for notarization, and it must be notarized to be recorded for a real estate transaction.

In-office witnesses are $45 per witness. Mobile witnesses are $60 per witness, plus a separate $90 mobile fee within 5 miles of our Beaverton office, with a mileage fee beyond 5 miles. Each witness signature is $10, and each notarized signature is $10. A will usually needs two witnesses.

Independent adults we hire for your appointment. They aren't related to you, don't inherit anything, and have no interest in your documents.

No. We are not attorneys and can't prepare legal documents or give legal advice. We witness and notarize documents you already have.

Yes. Sarah is commissioned in both Oregon and Washington, so we can notarize in Vancouver and Clark County. Witness requirements differ by state, so tell us where you'll sign and we'll confirm what your document needs.

No. Oregon wills must be signed with at least two witnesses (ORS 112.235), but notarization isn't required for validity. We provide independent witnesses.

Yes. We travel across the Portland metro, including Beaverton, Lake Oswego, West Linn, and Tigard. Check the facility's visitor policy first.

Only if they are alert, understand what they are signing, and sign willingly. If there is any question about capacity, talk with their attorney before booking.

Yes. An Oregon transfer on death deed must be notarized and recorded with the county before the owner's death to take effect.

A mobile visit is $90 within 5 miles of our Beaverton office, plus $10 per notarized signature. A mileage fee is added beyond 5 miles. Independent witnesses are $60 each for mobile signings or $45 each in our office, plus $10 per witness signature. Ask your attorney how many signatures your documents need so we can quote the total.

No. Medallion signature guarantees come from banks, credit unions, and brokerages, not notaries.

No. We are notaries, not attorneys, and can't prepare legal documents or give legal advice.

Yes. Sarah is commissioned in both Oregon and Washington, so we can notarize in Vancouver and Clark County. Witness requirements differ by state, so tell us where you'll sign and we'll confirm what your document needs.

Yes, as the employer's authorized representative. USCIS lists notaries public among the examples of who an employer may designate. The notary is acting as the employer's agent, not performing a notarial act, so no notary seal goes on the form.

No, and no one should. A notary seal does not belong on Form I-9. We complete and sign Section 2 as your authorized representative.

Section 2 must be completed within three business days of the employee's first day of work. We offer same-day appointments.

The employer. Designating a representative does not shift liability, so send written instructions and review the completed form.

No. We examine original documents in person. The DHS alternative procedure that allows a live video examination is only available to employers enrolled in E-Verify and in good standing, and the employer conducts it.

$50 per employee at our Beaverton office. If we travel to your employee, add a $100 travel fee, plus mileage beyond 5 miles of our office. When several employees need verification we quote the visit instead of charging travel for each person.

U.S. passport photos are $20, Canadian passport photos are $45, and passport photos for other countries are $30. Additional photos are $15 for each set of 2, and a digital file is $20.

2 x 2 inches (51 x 51 mm), with the head measuring 1 to 1 3/8 inches from chin to top of head, on a plain white or off-white background.

Yes. Canadian passport photos are 50 x 70 mm, and we add the photographer's name, address, and the date taken on the back, as Canada requires.

Not for a U.S. passport photo, unless you have a signed medical statement. Other countries have their own rules, so remove your glasses unless your instructions allow them.

Yes. A digital photo file is $20, for online applications such as U.S. online passport renewal.